BOD minutes- 1/6/2011 BoD Meeting- Thursday, January 6, 2011
Attending: Chris Horne, Raj Knight, Robin Finke, Dave Grim. Christine Horn, Mike Ufret, Seth Peters, Chris Ozment, AJ Davis, Dave Green
Meeting called to order at 7:30 PM.
1. Discussed expectations of ARC Officers for 2011. Everyone is expected to do their share of the work, and if anyone is having any issues with any responsibility, please make your fellow Officers aware of it rather than saying/doing nothing.
2. Discussed frequency of BoD meetings. There will be a BoD meeting every month. Chris Horn has posted a tentative schedule on the ARC Website. The Officers should at least be in attendance, if not the entire BoD.
3. Discussed January General Meeting. Date: January 11, 2011. Time: 7:30 pm. Location: Steve Shindellʼs office. speaker: Terry Snell.
4. Discussed February Frag Meeting Time: February 12, 2011 12pm-4pm Location: to be determined.
-Speaker: Sanjay Joshi
-Corals: discussed contacts for purchase of corals
-Budget: $1250 suggested as appropriate amount of money for purchase of corals. (See Treasurerʼs Report below).
-Pre-meeting meeting: pre-Meeting TBA.
5. Discussed Raffle Items and Raffle Coordinator. Discussed sources of raffle items: Manufacturers, ARC Sponsors. Role of Raffle Coordinator is to contact manufacturers for donation or discounted purchase of raffle items. Idea of a Build-a-Tank Raffle proposed, where throughout the year Raffle Tickets will be sold at ARC General Meetings, and every month or so a new item will be added, so at the end of the year at the Holiday Party, a well equipped Reef Setup will be given away to an ARC Member. Dave Grim appointed Raffle Coordinator.
6. Future meeting locations discussed. The BoD is looking for 2-3 locations for General Meetings. Any ARC member with suggestions please contact Chris Horn (Mojo) or any BoD member with your suggestion.
7. Treasurerʼs Report. Treasurerʼs report was made.
-Any ARC Member wishing to view ARC Financial Statements may attend a BoD meeting and ask to view the Clubʼs financial reports.
-Frag Meeting budget approved. Motion made to set February Frag Meeting Budget for purchase of corals at $1250. Seconded and passed.
-Bank Access cards issued. A bank access card was distributed to each ARC Officer. Each Officer has specific financial reason to access ARC monies, and all funds use is approved by the BoD.
8. Power Buys discussed. January Power Buy through Bulk Reef Supply is on going. February Power Buy tabled until next BoD Meeting.
9. AquariumSmith Sponsor application discussed. Motion made to approve AquariumSmith ARC Sponsor Application made, seconded, and passed.
10. Coordinator Positions discussed. Discussed various volunteer coordinator positions. Chris Horn discussed posting a thread for each Volunteer Position specifying what duties each position would entail. The thought is that many ARC members
wish to volunteer, but do not because they do not know what duties the position is responsible for. It is hoped this will foster more Volunteerism from the Membership.
11. New Tank of the Month Coordinator. Dave Green (Website Dave) appointed New TOTM Coordinator. The BoD would like to welcome Dave to the ARC Support Staff.
12. Sponsor applications. There had apparently been a few email inquiries about Sponsorship via email that had gone unattended. The proper email designations have been put in place, and all inquiries have been answered.
13. Moderation and new Banning Procedure Discussed.
-Current Moderators are cr500_af (Barry), Smoothie (Keith), and weaglerefer (Jeff).
-Anyone interested in Moderating please contact Raj Knight (Skriz) or one of the current Moderators.
-New Banning Procedure Discussed as it applies to ARC Members. Mojo proposed a Banning procedure in which the Member is given:
A Warning first, followed by a Two-week Suspension of posting privileges if the offenses continue, followed by Suspension of their account until the next BoD Meeting if the offenses continue, where the BoD will vote on a Permanent Ban.
The Member being voted on may come to the BoD Meeting and provide input regarding their case.
-Motion to adopt this New Banning Procedure proposed, seconded, and passed.
-ARC Member Eandrews requested that his ARC membership be rescinded. Motion to honor Eandrewʼs request to rescind his ARC membership made, seconded, and passed.
14. Motion to remove Scientific Corals from the ARC sponsor List was made, seconded, and passed. Scientific Corals is out of business.
15. Need to contact Precision Custom Aquariums to determine if they are still in business and wish to remain an ARC Sponsor discussed. Sponsor Coordinator to do this.
16. Newsletter discussed. The possibility of an ARC Newsletter was discussed. Mojo was contacted by two ARC Members wishing to do so. He gave the project the OK, but this is still in development.
17. Membership cards discussed. ARC Membership Coordinator stacy22 is currently working on the backlog and hopes to be caught up soon.
Meeting Adjourned 10:15 PM
Attending: Chris Horne, Raj Knight, Robin Finke, Dave Grim. Christine Horn, Mike Ufret, Seth Peters, Chris Ozment, AJ Davis, Dave Green
Meeting called to order at 7:30 PM.
1. Discussed expectations of ARC Officers for 2011. Everyone is expected to do their share of the work, and if anyone is having any issues with any responsibility, please make your fellow Officers aware of it rather than saying/doing nothing.
2. Discussed frequency of BoD meetings. There will be a BoD meeting every month. Chris Horn has posted a tentative schedule on the ARC Website. The Officers should at least be in attendance, if not the entire BoD.
3. Discussed January General Meeting. Date: January 11, 2011. Time: 7:30 pm. Location: Steve Shindellʼs office. speaker: Terry Snell.
4. Discussed February Frag Meeting Time: February 12, 2011 12pm-4pm Location: to be determined.
-Speaker: Sanjay Joshi
-Corals: discussed contacts for purchase of corals
-Budget: $1250 suggested as appropriate amount of money for purchase of corals. (See Treasurerʼs Report below).
-Pre-meeting meeting: pre-Meeting TBA.
5. Discussed Raffle Items and Raffle Coordinator. Discussed sources of raffle items: Manufacturers, ARC Sponsors. Role of Raffle Coordinator is to contact manufacturers for donation or discounted purchase of raffle items. Idea of a Build-a-Tank Raffle proposed, where throughout the year Raffle Tickets will be sold at ARC General Meetings, and every month or so a new item will be added, so at the end of the year at the Holiday Party, a well equipped Reef Setup will be given away to an ARC Member. Dave Grim appointed Raffle Coordinator.
6. Future meeting locations discussed. The BoD is looking for 2-3 locations for General Meetings. Any ARC member with suggestions please contact Chris Horn (Mojo) or any BoD member with your suggestion.
7. Treasurerʼs Report. Treasurerʼs report was made.
-Any ARC Member wishing to view ARC Financial Statements may attend a BoD meeting and ask to view the Clubʼs financial reports.
-Frag Meeting budget approved. Motion made to set February Frag Meeting Budget for purchase of corals at $1250. Seconded and passed.
-Bank Access cards issued. A bank access card was distributed to each ARC Officer. Each Officer has specific financial reason to access ARC monies, and all funds use is approved by the BoD.
8. Power Buys discussed. January Power Buy through Bulk Reef Supply is on going. February Power Buy tabled until next BoD Meeting.
9. AquariumSmith Sponsor application discussed. Motion made to approve AquariumSmith ARC Sponsor Application made, seconded, and passed.
10. Coordinator Positions discussed. Discussed various volunteer coordinator positions. Chris Horn discussed posting a thread for each Volunteer Position specifying what duties each position would entail. The thought is that many ARC members
wish to volunteer, but do not because they do not know what duties the position is responsible for. It is hoped this will foster more Volunteerism from the Membership.
11. New Tank of the Month Coordinator. Dave Green (Website Dave) appointed New TOTM Coordinator. The BoD would like to welcome Dave to the ARC Support Staff.
12. Sponsor applications. There had apparently been a few email inquiries about Sponsorship via email that had gone unattended. The proper email designations have been put in place, and all inquiries have been answered.
13. Moderation and new Banning Procedure Discussed.
-Current Moderators are cr500_af (Barry), Smoothie (Keith), and weaglerefer (Jeff).
-Anyone interested in Moderating please contact Raj Knight (Skriz) or one of the current Moderators.
-New Banning Procedure Discussed as it applies to ARC Members. Mojo proposed a Banning procedure in which the Member is given:
A Warning first, followed by a Two-week Suspension of posting privileges if the offenses continue, followed by Suspension of their account until the next BoD Meeting if the offenses continue, where the BoD will vote on a Permanent Ban.
The Member being voted on may come to the BoD Meeting and provide input regarding their case.
-Motion to adopt this New Banning Procedure proposed, seconded, and passed.
-ARC Member Eandrews requested that his ARC membership be rescinded. Motion to honor Eandrewʼs request to rescind his ARC membership made, seconded, and passed.
14. Motion to remove Scientific Corals from the ARC sponsor List was made, seconded, and passed. Scientific Corals is out of business.
15. Need to contact Precision Custom Aquariums to determine if they are still in business and wish to remain an ARC Sponsor discussed. Sponsor Coordinator to do this.
16. Newsletter discussed. The possibility of an ARC Newsletter was discussed. Mojo was contacted by two ARC Members wishing to do so. He gave the project the OK, but this is still in development.
17. Membership cards discussed. ARC Membership Coordinator stacy22 is currently working on the backlog and hopes to be caught up soon.
Meeting Adjourned 10:15 PM
