Meeting called to order 7:10 pm.
In attendance: Chris Horne (Pres), Raj Knight (VP), David Grim (Sec), Christine Horne (BoD), Michael Foote (BoD), Bob Lemcke.
Discussion:
1. Membership Cards- current supply of membership cards has run out with current out of town supplier. Options for membership cards discussed:
a. reorder with current supplier. Timely delivery of cards has been an ongoing issue with this supplier.
b. Purchase our own imprinter machine to keep current membership Card style. This option can be expensive as the machine to do this can cost $2,000 to purchase.
c. Laminate business card type Membership card. While a low cost option, the time required to individually laminate and mail out these would be prohibitive. Also, it was mentioned that these are lower quality than what we currently have with the credit card style cards.
d. Look for a local source for the same style cards as we have now to better address timely card delivery to members.
--1. It was decided to have Michael Foote look locally for a supplier/pricing to provide membership cards similar to what we use now. Issue to be decided at future BoD Meeting after Michael finds out local supply options.
2. Letter to Ansley. A letter was sent to Ansley for reimbursement of unapproved expenses. A follow up letter will be drafted demanding payment of unapproved expenses.
3. Appeal of Banning of thanh386 and heyitsmirix3. Registered User Thanh386 was banned for commercial selling, and Member heyitsmirix3 was banned for two weeks for allowing the use of her account by a banned member. They wanted to appeal these Bans and attended this BoD Meeting to do so. The situation came down to this: Rules were broken and the Bans were justified per current ARC Moderating practices, but as the nature of the issues was not malicious, the two members did not fully understand Forum Rules, and the two members made the effort to attend the BoD meeting and clarify and address the issues, they were voted to be reinstated, with Thanh386 to join the ARC to show a good faith effort, just as the BoD did in allowing his reinstatement. Vote 5 yes, 0 no to reinstate both members.
4. Elections and Requirements to Run For Office
a. Online voting. Discussed having online voting this election. Tabled discussion until after close of Nominations.
b. Requirements to run for Office. Discussed options to allow more candidates to run this year due to lack of possible candidates r/t current 4 meeting meeting attendance requirement to run. Discussed alternate 2 meeting attendance and 2 year ARC member in good standing requirement alernative to allow more interested Members to run for Office. Further discussion needed, as the change would be to the ARC Constitution.
5. Discussed possible Speakers for future ARC Meetings.
6. Holiday Party. Discussed further details of Holiday party.
7. Raffle Tank. Discussed possilbe Raffle Tank pickup at ARC Sponsor SEA Atlanta.
8. Discussed Sponsor etailer requirements r/t sponsor renewal next year.
Meeting adjourned 9:10 pm.
In attendance: Chris Horne (Pres), Raj Knight (VP), David Grim (Sec), Christine Horne (BoD), Michael Foote (BoD), Bob Lemcke.
Discussion:
1. Membership Cards- current supply of membership cards has run out with current out of town supplier. Options for membership cards discussed:
a. reorder with current supplier. Timely delivery of cards has been an ongoing issue with this supplier.
b. Purchase our own imprinter machine to keep current membership Card style. This option can be expensive as the machine to do this can cost $2,000 to purchase.
c. Laminate business card type Membership card. While a low cost option, the time required to individually laminate and mail out these would be prohibitive. Also, it was mentioned that these are lower quality than what we currently have with the credit card style cards.
d. Look for a local source for the same style cards as we have now to better address timely card delivery to members.
--1. It was decided to have Michael Foote look locally for a supplier/pricing to provide membership cards similar to what we use now. Issue to be decided at future BoD Meeting after Michael finds out local supply options.
2. Letter to Ansley. A letter was sent to Ansley for reimbursement of unapproved expenses. A follow up letter will be drafted demanding payment of unapproved expenses.
3. Appeal of Banning of thanh386 and heyitsmirix3. Registered User Thanh386 was banned for commercial selling, and Member heyitsmirix3 was banned for two weeks for allowing the use of her account by a banned member. They wanted to appeal these Bans and attended this BoD Meeting to do so. The situation came down to this: Rules were broken and the Bans were justified per current ARC Moderating practices, but as the nature of the issues was not malicious, the two members did not fully understand Forum Rules, and the two members made the effort to attend the BoD meeting and clarify and address the issues, they were voted to be reinstated, with Thanh386 to join the ARC to show a good faith effort, just as the BoD did in allowing his reinstatement. Vote 5 yes, 0 no to reinstate both members.
4. Elections and Requirements to Run For Office
a. Online voting. Discussed having online voting this election. Tabled discussion until after close of Nominations.
b. Requirements to run for Office. Discussed options to allow more candidates to run this year due to lack of possible candidates r/t current 4 meeting meeting attendance requirement to run. Discussed alternate 2 meeting attendance and 2 year ARC member in good standing requirement alernative to allow more interested Members to run for Office. Further discussion needed, as the change would be to the ARC Constitution.
5. Discussed possible Speakers for future ARC Meetings.
6. Holiday Party. Discussed further details of Holiday party.
7. Raffle Tank. Discussed possilbe Raffle Tank pickup at ARC Sponsor SEA Atlanta.
8. Discussed Sponsor etailer requirements r/t sponsor renewal next year.
Meeting adjourned 9:10 pm.
